Job Summary

The Executive Education & Development Specialist will provide direct support for the day-to-day administrative duties and related deliverables such as scheduling, planning & organizing, ordering of programs ’materials, research, support, and follow-up on Executive Education Office operations and projects. Moreover, responsible to perform administrative functions that require a thorough & good knowledge of policies & procedures. This position requires initiative and independent judgment in managing Manager’s schedule and daily activities. Acts as a point of contact between the management of the College of Business and other stakeholders, public/private organizations, programs’ instructors, programs participants, & other individuals.

• Creates reports, presentations, and other materials for internal and external meetings and ensures that all correspondence is accurate and updated.
• Maintains an overall resource plan for Executive Education & Development to ensure that programs meet schedules.
• Provides general administrative duties, project/program support, special events and activities administrative support as requested.
• Facilitates and coordinates appointments, meetings, and social engagements, as assigned by the Manager of Executive Education.
• Serves as a liaison between the Executive Education management staff, members of the Executive Education & Development Committee, public and private entities as assigned, other committees, and the various individual members served by the Executive Education & Development Office, gathering information, and providing information as required.
• Supports creating and submitting proposal requests to public & private organizations.
• Safeguards the confidentiality of information by exercising discretion in communicating information to staff and the various publics/private served by the Executive Education & Development Office and in handling administrative records, files, and similar confidential items.
• Coordinates incoming and outgoing communications by receiving, routing, and responding to incoming communications.
• Provides information for reports and records through research, data retrieval, compiling, organizing, and presenting the information in useable and understandable formats as necessary.
• provides regular reports on the Office projects’ & programs ‘progress (monthly, quarterly, semi-annual, & annual reports).
• Prepares correspondence for posting internally or on social media, or approval and signature, checking the documents for completeness and accuracy.
• Assists with development and management of the programs’ annual revenues under the control & management of the Manager of Executive Education by maintaining revenue records and producing revenue reports and summaries.
• Remains competent and current through self-directed professional reading, developing professional relationships with colleagues, attending professional development seminars, and attending training and/or courses as required by the Manager of Executive Education.
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Experience

• Bachelor’s degree in Public relations, Business Administration, or equivalent from an accredited institute.
• Minimum of four (4) years’ experience working in Training & Education, Public Relations, or other related fields.