Job Summary

Admin Coordinator is responsible for supporting in the collection and maintenance of student attendance data and ensure that attendance data is timely and complete. Also, responsible for supporting the examinations service, for coordinates invigilators and exams access arrangements, ensuring that there is a systematic approach to the administration of examinations and that the service meets quality standards. Communication with faculty / Staff and coordinate administration staff.

Primary Duties & Responsibilities

• Ensures that examinations are carried out in accordance with Alfaisal University regulations, and to provide students with a positive and supportive, yet strict exam experience.
• Prepares and assists professors/instructors with the preparation of the exam hall and other exam rooms to ensure rooms meet Alfaisal University exam requirements.
• Monitors classes and students to ensure that students are aware about exam conditions, retrieve mobile phones, check ID, set the tone, and ensure students enter quietly and efficiently.
• Takes attendance of the students at the beginning of the lectures and provide the faculty with daily student reports.
• Ensures all examination papers are delivered and collected safely from the students.
• Develops and maintains a filling system.
• Builds weekly/monthly reports on attendance data using student SARP systems and Microsoft Excel to analyze data and provides feedback to instructor and keep a copy with admin staff.
• Coordinates and facilitates meetings with professors when needed.
• Updates the faculty with the student’s behaviors in the class according to Alfaisal policy and procedure.
• Communicates with Information Technology and Facility department to ensure that the class is equipped and prepared.
• Monitors the students who are taking the exam alone.
• Receives exams and printing them out for students.
• Assists in the input and maintenance of student attendance data entry in accordance with Alfaisal University processes and procedures.
• Coordinates with students and faculty for papers assignment and exams delivery to ensure that papers, delivered and collected securely and dispatched in examinations and according to the Alfaisal University regulations.
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Experience

• Diploma or Bachelor’s degree in Business Administration, Marketing, Human Resources or equivalent from an accredited university.
• Minimum of two (2) years experience in clerical task or related fields. For bachelor’s degree no experience required.

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