Job Summary

The Administrative Officer aassist the direct supervisor in setting the key objectives of the department or section; performs and executes a range of different administrative tasks; provide the support to COS staff and prepare the specialized documents and reports of the department outcome. The employee is responsible for day-to-day coordination with other Alfaisal University’ Departments, and accountable for all department communication, planning, and execution events.

• Provides active administrative participation in office management, including handling general clerical tasks such as writing memo and encoding data.
• Maintains the departments calendar and schedule appointments and book meeting room as requested.
• Prepares and modifies all departmental documents including correspondence, reports, drafts, memos, and emails.
• Assists with implementing department policies and procedures to ensure that office operations comply with Alfaisal university policy provisions and standards.
• Collects data and updates records from various sources, then analyzes for accuracy, completeness, and relevance.
• Prepares reports and presentations with statistical data and other charts, and graphs.
• Provides support to faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
• Coordinates and attends events, meetings, or other activities as requested by the supervisor.
• Organizes and prepares scheduled meetings for the direct line manager and as requested.
• Manages office equipment and supplies and ordering new equipment and supplies as needed.
• Develops an administrative support system based on the department’s needs.
• Manages collage Petty cash and clear invoice with finance accordingly.
• Maintains filing system for all documents and ensure it is well-organized for electronics and hard copy.
• Performs all duties in a professional, competent, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Experience

• Bachelor’s degree in Business Administration, Human Resources or equivalent from an accredited institute.
• Minimum of two (2) years’ experience working in clerical tasks, secretarial or related fields.