Job Summary

The Scheduling Specialist is responsible for scheduling all classes, assigning rooms, calculating the number of course events (same-course sections) needed based on enrolments, and adjusting scheduled course times when necessary. Staff scheduling specialists coordinate the course dates for all courses offered and contact colleges regarding their schedules. Colleges and faculty liaise with the scheduling office to plan their semester schedules.

Primary Duties & Responsibilities

• Determine schedules and coordinate with colleges and individual faculty requests based on student enrolments & subject expertise
• Train of college and department personnel on the class scheduling application system.
• Schedule all courses and lectures for assigned campus location and, when necessary, for other campuses
• Create course schedules for all degree programs in SIS
• Coordinate and revise schedules in consultation with university colleges and departments
• Communicate effectively with faculty and college administrators in English
• Reserve event rooms for optimal planning taking into consideration course schedule, room size and availability, student numbers, and lecturer needs, in compliance with safety requirement
• Enter and manage data in the student information system Banner and archive relevant information
• Set up / modelling of new study programs and adaption of existing ones in the University SIS
• Create and maintain the final exam schedule for all classes
• Collaborate with team in using data to provide solutions and recommendations to college schedulers to optimize classroom utilization
• Collaborate with the registration team, and technology support teams in oversight of registration cycles, dates and deadlines, priority registration, and all system processes related to registration; ensure that registration systems function correctly
• Establish teaching assignments for adjunct lecturers and ensure onboarding
• Other related duties

Internal Relationships

• Deanship of Student Affairs
• College Deans
• Finance and Procurement Office
• University IT
• HR
• Students

Education & Experience

• Bachelor’s or Master’s degree in a relevant field (Computer Science, Engineering, Information Systems etc.) or related field.
• 3-7 years of related and relevant experience, preferably in an educational institution or acceptable equivalent.ideally, user knowledge of Banner or in SIS system
• Strong conflict resolution skills
• Excellent written and spoken language skills in English
• Excellent organizational & planning skills
• Strong analytical & problem-solving skills
• Ability to work in a fast-paced environment
• Ability to work effectively in a multicultural environment

Please upload CV in ENGLISH ONLY