Supervisor or Executive Assistant-Dean’s Asisstant (CoB #031019)

Department: College of Business
Job Family: Admin
Reports to: Dean College of Business

Primary Duties & Responsibilities

The job consists of many activities; all are focused on supporting the dean in the daily activities and multi-functions. The above paragraph summaries a list of such activities. Below may be a repeat of these activities.

  • Monitoring the dean’s office and be attentive
  • Alert and multi-tasked
  • Plan meetings, attend and take notes and prepare accurate minutes
  • Keep well organized filing system (electronics as well as hard copy)
  • Data gathering (record of events, photos/videos, contracts, press releases, enrollment, complaints
  • Able to extract information from data filed above or from other AU offices such as SA, Finance, Facilities
  • Work professionally and efficiently with other stake holders in AU such as HR, GR, SA, IT, Finance, PR-Marketing and Facility
  • Work well with CoB faculty, and coordinate and cooperate with other CoB staff members
  • Monitor and implement changes for CoB website
  • Work with other CoB offices on developing marketing booklets and flyers, and press releases
  • Receive and welcome CoB guests, including newly hired staff and faculty
  • Answer and/or direct all inquiries coming to the dean’s office without delay
  • Plan and prepare orientation program for new CoB faculty, and staff
  • Assist the dean in preparing the agenda for the Advisory Council or AU Board of Trustees meeting

Organizational Relationship

Internal Relationships: Work primarilywith the dean and also with CoB staff, faculty, and students.

External Relationships

Work professionally and efficiently with all related AU offices such as HR, GR, IT, SA, Facility, Finance and President’s Office.

Education & Experience

  • At least Bachelor’s in Business; MBA will be a plus
  • Few years’ experience preferably in university and school environments